Client Portals
Private, branded access so your clients can view their information, book appointments, and track progress.
Custom Software Studio
Custom-built systems to run your business, end to end
We design, build, and operate dedicated web platforms for each client - client portals, billing, scheduling, and admin dashboards - with secure, managed cloud hosting included.
Services
What we build
Every project is tailored to how your business actually operates - not a generic template.
Admin Dashboards
Purpose-built dashboards for managing operations, billing, and reporting - no more spreadsheets.
Cloud Hosting & Maintenance
Fully managed cloud infrastructure with backups, monitoring, and updates included.
Examples
What could this look like for your business?
A few examples of what we build, based on systems already running for real clients.
Have an app for your restaurant
Online menu and ordering, a live kitchen view, and sales reporting, so your team isn't juggling three different tools.
- Online menu & ordering
- Live kitchen display
- Daily sales reports
- Returning customer accounts
Run your church operations in one place
Kids check-in, online giving, groups, and volunteer teams, all in one system built around how your church actually runs.
- Secure kids check-in
- Online giving & receipts
- Groups & event sign-ups
- Automatic email & push notifications
From quote to invoice for your crew
Quotes, crew hours, and client updates in one dashboard - the same system Colour Concept uses to run their painting business.
- Digital quotes & e-signatures
- Crew time tracking
- Private client portal
- Profit margin reporting
Run your clinic without the paperwork
Online booking, digital intake forms, and secure records, so your front desk spends less time on the phone and more time with patients.
- Online appointment booking
- Digital patient intake forms
- Automated appointment reminders
- Secure records & billing history
Keep your gym running like clockwork
Class bookings, memberships, and check-ins in one system, so members can book and pay without you chasing spreadsheets.
- Class scheduling & booking
- Membership & recurring billing
- QR check-in passes
- Attendance & retention reports
Simplify your rental properties
A tenant portal for rent, requests, and documents, so landlords and property managers stop tracking everything by email.
- Tenant portal & online rent payments
- Maintenance request tracking
- Lease document storage
- Vacancy & occupancy reporting
Pricing
Simple, transparent hosting
Custom development is quoted per project. Once your system is live, keeping it running is simple.
$49.99 CAD*
/ month
- Managed cloud hosting for your platform
- Monitoring, backups, and security updates
- Ongoing support and small maintenance requests
*Starting price for hosting and maintenance of a platform we've already built for you. Custom development is scoped and quoted separately based on what you need.
Clients
Trusted by teams who run on it daily
+15% profit margin
"Sophia Ops built us one system that runs the whole business - from quoting jobs to tracking our team's hours. Being able to measure square footage accurately changed how we price our work: our profit margin went up more than 15%, and for the first time we have real visibility into when our staff clocks in and out."
"We needed a directory platform that felt trustworthy from the first click and could grow with every new business that joined - Sophia Ops delivered exactly that. From self-serve listings to admin tools that let us verify and support businesses in minutes, the platform just works, and it keeps shipping new features as fast as our community grows."
Process
How it works
1
Discover
We map out how your business runs today and where a custom system saves you the most time.
2
Build
We design and develop your platform, with regular check-ins so it fits exactly how you work.
3
Launch & Support
We deploy to production and stay on as your ongoing hosting and maintenance partner.
FAQ
Common questions
What kind of businesses does Sophia Ops work with?
We work with small and medium businesses across British Columbia that need a system built around how they actually operate - contractors, service companies, and local businesses that have outgrown spreadsheets or off-the-shelf software.
How much does a custom platform cost?
Custom development is scoped and quoted per project based on what you need. Once your platform is live, ongoing managed hosting, backups, and maintenance start at $49.99 CAD/month.
Do you build client portals and admin dashboards?
Yes. We specialize in private, branded client portals and purpose-built admin dashboards for managing operations, billing, scheduling, and reporting.
Do you handle hosting, or do I need my own server?
We include fully managed cloud hosting with every platform we build - monitoring, backups, security updates, and ongoing support - so you don't need your own infrastructure or DevOps team.
Where is Sophia Ops based?
Sophia Ops is based in New Westminster, BC, Canada, and works with clients across British Columbia and beyond.
How do I get started?
Book a call or send us a message through the contact form below. We'll map out how your business runs today and where a custom system would save you the most time.
Is there a setup fee?
No separate setup fee for hosting. Custom development is scoped and quoted upfront, so you know the cost before we start building.
Do I need to sign a long-term contract?
No. Hosting is billed month-to-month with no minimum term.
Let's talk about your project
Tell us what you need and we'll get back to you with next steps.